KLH Services Inc.

 

Home
Up
Rates & Terms
News & Advice
Contact Us
Links




SERVICES...

On this page...

Bookkeeping
Rebuilds
 


Bookkeeping

If you've read all the reasons I provided to encourage you to do your own record keeping (click here if you haven't), and you still insist you can't, won't, or have no time to learn to do it yourself, I will do it for you.  If this is the case, decisions need to be made...

bullet

LOCATION: On or off-site?
bullet

On-site: I use your software on your computer at your location.  You can do any data entry you're willing to and I can do the rest (some clients only write checks or only produce sales invoices).

bullet

Off-site: I use my software on my computer at my location.  You choose either Quickbooks or Peachtree.  I do all the data entry for you based on entries made in your checkbook register and based on any other forms you provide (i.e. - sales invoices, etc.).  If you purchase the accounting software for yourself, I can restore your data to your computer on a regular basis, or I can print monthly/ quarterly/annual reports to present to you.

bullet

DETAIL LEVEL: Basic or In-depth?
bullet

Basic: Means the bare minimum on a cash basis.  Cash basis means we only record the bank deposits and checks written.  Both types of transactions are posted to either income or expense accounts. Inventory is booked periodically, not tracked perpetually.  The accountant does the sales tax and payroll returns, if applicable.

bullet

Intermediate: Means the middle ground using an accrual basis. Accrual basis means we record sales invoices and bank deposits, along with vendor bills and checks written.  This allows you to track your Accounts Receivable and Accounts Payable, which helps you make more  informed cash management decisions.  As above, inventory is booked periodically and the accountant does the sales tax and payroll returns, if applicable.

bullet

The Works: Means we go into as much depth as your business can stand.  We use an accrual basis as described above.  If your company has inventory, we record Purchases and Sales in such a way that a perpetual inventory is maintained.  Perpetual inventory means you can have a list of stock on hand and/or how much it's worth at any time.  If your company is required to collect sales tax, I do the tax tracking, reporting, and advise when and how much to pay.  If your company has in-house payroll, I do the Quarterly Reports and advise when and how much to pay.

bullet

YEAR END: The accountant will create year-end entries (i.e.- depreciation, accruals, etc.) and file your annual tax return.  I give your accountant all the information needed to complete your tax returns.  This can be a backup of your data or printed reports.  Your accountant gives me year-end adjustments to book as Journal Entries, thus keeping the data in line with the tax returns.

Back to Top

 

 

Rebuilds

This is a worst-case scenario.  "Rebuild" implies your accounting data needs to be reconstructed from the ground up.

bullet

WHY WOULD YOU NEED TO DO THIS? 
Based on my experience, the need would arise if one of the following situations applied to your company:
bullet

Data corruption - you didn't have a reliable backup of your data to restore when you discovered the corruption.

bullet

Theft - your office was broken into and your computer is MIA.  You have no backup of your data.

bullet

Natural Disaster - a fire or hurricane destroyed your computer and the backup that was kept in the office filing cabinet.

bullet

Ineptness - your trusted bookkeeper/employee didn't really know what they were doing and ruined the integrity of your books.

bullet

Embezzlement - your trusted bookkeeper/employee embezzled money from the company and tried to hide their tracks, thus destroying the integrity of the data.

bulletWHAT'S INVOLVED? 
bullet

You select one of the "detail levels" listed above.

bullet

You supply me with the paperwork needed to reconstruct the books (i.e. - checkbook register, bank statements, customer/vendor files, and any other "physical" records you've kept).  In the case of a natural disaster, we rely on copies of bank records.

bullet

I do the work in my office on my computer with my software and present the final result to you and your accountant.

Back to Top

 

Home ] Up ] Rates & Terms ] News & Advice ] Contact Us ] Links ]

Send mail to webmaster@KLHInc.com with questions or comments about this web site.
Last modified: January 08, 2009  Legal Disclaimer